General Secretary
Take charge of our core operations at Codelits Studio®. You'll streamline documentation, coordinate meetings, and ensure seamless internal communication in a fast-paced startup environment.
About Codelits Studio®
CodeLits Studio builds innovative digital solutions that empower businesses and individuals. We specialize in custom software, web and mobile apps, AI and machine learning, cloud services, and game development. Our team combines creativity and technical expertise to deliver impactful results across industries.
With a branch office in Mahendranagar and a remote office in Kathmandu, Nepal, we tap into global talent while maintaining a strong local presence. We foster a collaborative, results-driven culture where every team member contributes to our success.
Core Responsibilities
As our General Secretary, you'll play a critical role in maintaining our operational excellence
Documentation & Record Management
- Maintain digital records of contracts, NDAs, MoUs, registration docs, etc.
- Archive communications, board decisions, and meeting minutes in Drive/Notion.
- Enforce naming conventions and version control.
Meeting & Calendar Coordination
- Schedule internal/external meetings across time zones.
- Draft agendas, prepare attendance logs, and resource links.
- Record detailed minutes with action items and follow-ups.
Email & Communication Support
- Compose, format, and send professional emails in English & Nepali.
- Manage incoming correspondence and track pending tasks.
- Ensure timely reminders and responses.
Formal Document Creation
- Draft proposals, notices, formal letters, and MoUs using templates.
- Embed letterheads, digital signatures, and company seals accurately.
Internal Coordination & Admin Support
- Liaise between project teams and leadership.
- Assist HR with onboarding, reporting, and evaluations.
- Maintain logs—attendance, asset register, compliance calendar.
Confidentiality & Compliance Tracking
- Handle sensitive files with discretion and integrity.
- Monitor deadlines for registrations, tax filings, renewals.
- Alert leadership in advance for timely action.
Onboarding & Offboarding Support
- Prepare offer letters, NDAs, and orientation materials.
- Set up access to drives, Slack/Teams, and Google Workspace.
- Manage exit checklists, revoke access, archive records.
Event & Workshop Coordination
- Plan virtual meetups, client demos, and internal sessions.
- Draft invites, track RSVPs, ensure smooth tech setup.
- Collect feedback and summarize learnings.
Policy & Governance Support
- Draft, update, and publish internal policies and guidelines.
- Maintain a policy library in Notion/Drive for team access.
- Assist in board resolutions, annual reports, compliance checklists.
Qualifications & Skills
The ideal candidate will possess these essential qualifications and attributes
Required
- Based in Nepal (any city)
- +2 completed; Bachelor's in progress
- Bilingual fluency in English & Nepali
- Proficient with Google Workspace
- Excellent organizational skills
- Strong attention to detail
Preferred
- Prior admin/HR experience
- Familiarity with Notion or Trello
- Exposure to compliance processes
- Passion for startups
- Experience in remote work environments
- Ability to manage multiple priorities
What You'll Gain
Joining our team comes with significant professional benefits and growth opportunities
How to Apply
To be considered for this position, please send your CV and a brief statement (4-6 sentences) explaining why you're the ideal candidate for this role.
Apply via EmailShortlisted candidates will be invited for a virtual interview within 5 business days.